Accumulate Data

Various fields of study each have their own data types, templates, and collection methods, but many of the resources and best practices remain the same. Data accumulation is the first step in the circle of Research Data, from accumulation to processing to analysis.

Directory of Resources for Researchers

The Office of Campus Research Cores’ Resource Directory connects researchers to campus resources that facilitate the accumulation of data. Some of the resources that may be helpful with this are the Chemistry department, Skin Disease Research Center, UW Survey Center, among others. Most of these resources offer equipment or lab space for researchers to use.

File Access, Storing, and Sharing

Research Data Services offers consultations about tools for collaborating and sharing data, including best practices for organization and file naming. Read about their data sharing essentials.

UW-Madison has agreements with the following service providers to allow UW-Madison students, faculty, staff, and researchers access to the following:

  • G Suite (formerly Google Apps): Share documents, spreadsheets, presentations, forms and drawings with an unlimited quota. Collaborate in real-time with your team or with your whole school. You can publish final documents to the entire world, too. Use your UW-Madison Google App account instead of your personal account to protect your intellectual property rights.
  • Box: Store, organize, manage, and share unlimited data in a personal space or request a group/project folder with its own space.
  • OneDrive: Share and store up to 1 TB of files that can edited simultaneously by file collaborators.
  • Electronic Lab Notebooks: A modern way to not only manage the results of research efforts, but also record and document research processes and procedures.

There is a comparison chart available that compares different features of the following collaboration tools: UW-Madison Google Drive, Box, and OneDrive.

The Institute for Clinical and Translational Research (ICTR) maintains a page to help determine which data management tool to use with clinical studies.

If you need to recover analog or digital data from obsolete or deteriorating media, contact Recovering Analog and Digital Data (RADD).

Version Control Systems

Version Control Systems record changes to a file or set of files over time so that you can recall specific versions later. Centralized Version Control Systems allowed multiple people to work from the same data on one server. Distributed Version Control Systems allow separate groups of people to simultaneously access projects from fully mirrored repositories.

GIT (available as either a local install or on GitHub), Subversion (SVN), and Mercurial are free, open-source, and widely used. An incredibly detailed overview chart of available software can be found on Wikipedia.

Lynda.com offers version control tutorials both in general and with GIT. Software Carpentry offeres tutorials on GIT.

Surveys and Statistics

Available to all faculty, staff, and students, the Qualtrics Survey Hosting Center allows the campus community to easily create surveys, collect and store data, and produce reports. The UW Survey Center can help you design and implement all components of a survey including report writing and analysis.

Amazon Mechanical Turk, a crowdsourcing internet marketplace, provides access to workers that can help to complete work, feedback, or surveys on an as-needed basis.

Additional Sources of Data

The University of Wisconsin Digital Collections (UWDC) provides access to rare or fragile items of broad research value.

The Internet Scout research team develops tools and services for finding, filtering, and presenting online information and metadata.

The UW-Madison Libraries Research Guides provides references and information on a myriad of research topics.

The Skin Disease Research Center (SDRC) offers different services through the Experimental Cutaneous Pathology Core (ECPC) and the Cell Culture Core.

Equipment

The Discovery Shared Research Equipment (SHARE) allows researchers to try out the latest in scientific equipment on loan to the teaching labs from various companies.

The University of Wisconsin Biotechnology Center (UWBC) offers state-of-the-art research services including DNA synthesis and sequencing, peptide synthesis, mass spectrometry, and a transgenic facility.

Resources for Select Audiences

College of Engineering
The CoE Instrument Shop fabricates parts for students, faculty, and staff. To learn how to manufacture your own parts within a modern machine shop, contact the CoE Student Shop.
ICTR Members
The Wisconsin Network for Health Research (WiNHR) Core of Institute for Clinical and Translational Research assist researchers with collaboration with other health care groups within the state.

Resource Links

3D Printing
Provides user and location information about 3D printing services across the UW-Madison campus. There are informal training courses or courses that can be taken for credit.
3dprinting.wisc.edu/nrudolph2@wisc.edu(608) 890-0664
Amazon Mechanical Turk
A crowdsourcing tool that enables Requesters (e.g. individuals, researchers, labs) to obtain information and feedback from Workers performing HITs (i.e. people who make money performing Human Intelligence Tasks).
www.mturk.com/mturk/welcome
Box
Provides unlimited free storage and enables collaboration with people on and off campus. Box works across many devices and integrates with applications like G Suite (formerly Google Apps) and Microsoft Office. The Box Terms of Service outlines appropriate uses for Box.
it.wisc.edu/services/box/
Directory of Resources for Researchers
A searchable compilation of UW-Madison Research Core equipment, resources, and services for researchers within the biological sciences, physical sciences, social sciences, arts and humanities. This service is maintained by the Office of Campus Research Cores.
resources.research.wisc.edu/
Discovery Shared Research Equipment (SHARE)
Allows researchers to try out the latest in scientific equipment, which is on loan to their teaching labs. Providing access to the newest and most advanced equipment is part of Discovery’s vision of ensuring that technology complements the work of researchers, the UW–Madison campus, and private industry partners.
discovery.wisc.edu/share
Division of Information Technology (DoIT)
Provides computer technology services to the University of Wisconsin-Madison and a more limited set of services to UW System and other units of State government. DoIT delivers desktop, server, and mainframe computing services and supports networks, and other functions.
it.wisc.edu/help@doit.wisc.edu(608) 264-4357
Electronic Lab Notebooks (ELN)
A cloud-based tool to manage, record, and document research data, efforts, processes, and procedures. UW-Madison provides LabArchives ELN services to faculty, researchers, staff, graduate students, and undergraduate students for performing research activities.
eln.wisc.edu
Institute for Clinical and Translational Research (ICTR)
Select Audience: ICTR Members (free membership) primarily from Schools of Medicine and Public Health, Nursing, Veterinary Medicine, Pharmacy, and the College of Engineering
Part of a national consortium of research institutes with the common goal of accelerating discoveries toward better health. Members have access to resources such as biostatistics and biomedical informatics consultations, scientific editing, and community engagement and research services, as well as to the Clinical Research Unit at UW Hospital and Clinics (UWHC) and to discounted laboratory and imaging services. ICTR also provides the data management resources REDCap and OnCore. Contact ICTR Client Services Staff for more information on their services.
ictr.wisc.eduinfo@ictr.wisc.edu
Internet Scout
Develops tools and services for finding, filtering, and presenting online information and metadata. The Scout research team creates practical web-based information and software solutions for educators, librarians, and researchers through standalone and collaborative projects.
scout.wisc.eduscout@scout.wisc.edu
lynda.com
A full library of self-study software tutorials available anytime, anywhere. Available to UW-Madison Faculty, Staff, and Students at no cost.
go.wisc.edu/lynda
OneDrive
Provides 1 TB of cloud storage through Office 365. OneDrive facilitates collaboration and file sharing between UW-Madison faculty, staff, and students.
kb.wisc.edu/page.php?id=45868
Qualtrics Survey Hosting Service
Web-based survey service that allows the campus community to easily create surveys, collect and store data, and produce reports. The UW-Madison Qualtrics Survey Hosting Service website also contains information on:
it.wisc.edu/services/surveys-q…
Recovering Analog and Digital Data (RADD)
Recovers analog and digital data from obsolete or deteriorating media. RADD can rescue VHS videocassettes (any speed), print books, vinyl records, 35mm film/negatives, slides, most 3.5″ and 5.25″ floppy disks, and more.
www.library.wisc.edu/slis/serv…salo@wisc.edu
Research Data Services (RDS)
Provides data management plan help, consultations, training and education, and referrals free to UW-Madison faculty, researchers, staff, and graduate students. RDS can help draft a plan to meet NSF and other requirements, review your plans, data workflows, and processes to suggest improvements, or consult on data management.
researchdata.wisc.edu
Software Carpentry
A volunteer organization whose goal is to make scientists more productive, and their work more reliable, by teaching them basic computing skills. Founded in 1998, it runs short, intensive workshops that cover program design, version control, testing, and task automation.
software-carpentry.org
University of Wisconsin Digital Collections (UWDC)
Works collaboratively with UW System faculty, staff, and librarians to create and provide access to digital resources that support the teaching and research needs of the UW community and provides access to rare or fragile items of broad research value. Resources within the collections are free and publicly accessible online.
uwdc.library.wisc.edu
UW-Madison Libraries Research Guides
Provides a curated list of research guides that are organized by subject and librarian. The individual research guides provide recommended resources and references that may assist with research. Many of the guides are intended to help researchers new to a subject area get started with research.
researchguides.library.wisc.ed…libraries@library.wisc.edu(608) 262-3193
Wikipedia Software Comparison Charts
Comprehensive comparison lists for approximately 200 software types (e.g. Version Control Software, Web Conferencing, Backup Software, and Office Suites)
en.wikipedia.org/wiki/Category…

Process Raw Data

Does your data need to be manipulated, processed, or reorganized in order to successfully analyze or visualize it?

Directory of Resources for Researchers

The Directory of Resources for Researchers, maintained by the Office of Campus Research Cores, connects researchers to campus resources that facilitate the processing of data. The UW Survey Center can help with this. Many of the resources included in the directory offer training or lab space for researchers to use.

Building on the information provided in Initiate: Plan Computing Environment on finding or developing software, planning your computing infrastructure, and accessing large scale computing, there are several resources on campus to help you prepare your raw data for analysis. If you have questions about campus research computing resources, please contact your Research Computing Facilitator.

  • QDA Tools at Merit provides support to researchers with regards to data preparation using Qualitative Data Analysis tools.
  • The Social Science Computing Cooperative supports researchers that use statistical analyses in their work.
  • As listed above, the UW Survey Center (UWSC) provides a broad range of high quality survey research services.
  • Data Carpentry, a partner of software carpentry, is being designed to teach basic concepts, skills and tools for working more effectively with data.

Resource Links

Data Carpentry
A partner of Software Carpentry designed to teach basic concepts, skills, and tools for working more effectively with data. Workshops teach researchers to retrieve, view, manipulate, analyze and store their’s and other’s data in an open, reproducible, and domain-specific way.
datacarpentry.org
Directory of Resources for Researchers
A searchable compilation of UW-Madison Research Core equipment, resources, and services for researchers within the biological sciences, physical sciences, social sciences, arts and humanities. This service is maintained by the Office of Campus Research Cores.
resources.research.wisc.edu/
NEOS
Provides access to state-of-the-art solvers in various numerical optimization categories. The Network-Enabled Optimization System (NEOS) servers are hosted by UW-Madison and there are remote solvers across the world. It is a free internet-based service.
neos-server.org/neos/support@neos-server.org
QDA Tools at MERIT
Research consulting, workshops, and instructional support focused on the use of Qualitative Data Analysis tools. Provided by the Media, Education Resources & Information Technology (MERIT) Library, they also support researchers in the area of data preparation for qualitative analysis.
website.education.wisc.edu/qda…
Research Computing Facilitators (RCFs)
Provided by ACI, research computing facilitators serve as the human interface between you and campus research computing resources. They serve as a guide to help you address your computational needs. RCFs may direct you towards ACI-supported resources, resources provided by other entities on campus, or to national resources.
aci.wisc.edu/learning-support/…
Social Science Computing Cooperative (SSCC)
Select Audience: Training available upon registration, additional services available by becoming a member of the Cooperative.
Supports researchers at UW-Madison who use statistical analysis in their work. They provide a complete research computing environment focused on statistics plus the expert help you need to use it. This includes statistical consultants, training, servers, and data storage.
www.ssc.wisc.eduhelpdesk@ssc.wisc.edu(608) 262-9917

Visualize & Analyze Data

Building on the resources discussed above and in Initiate: Plan Computing Environment, once you have your data gathered, stored, and initially processed, interpreting your data and visually communicating the information as clearly as possible is the next step in the circle of Research Data.

Directory of Resources for Researchers

TheDirectory of Resources for Researchers connects researchers to campus resources that facilitate the visualization and analysis of data. The Skin Disease Research Center and the UW Survey Center may be useful resources. Many of the resources included in the directory offer equipment or lab space for researchers to use.

Guidance and Software Lists

In addition to providing consultations and training, Research Data Services (RDS) has also developed an overview and software short list.

Biomedical Analysis and Interpretation

The Biomedical Informatics (BMI) Core of Institute for Clinical and Translational Research (ICTR) assists with large-scale -omics analysis and interpretation, including developing new methods as needed. The imaging informatics group offers a range of software tools to analyze and interpret medical imaging data.

The Skin Disease Research Center (SDRC) offers access through the Experimental Cutaneous Pathology Core (ECPC) to inForm® Tissue Finder™, an advanced image analysis software.

OMICtools is a catalog of over 11,000 software packages that are useful for analyzing -omic data. It is designed to help experimental researchers, clinicians, developers, and funding agencies.

Visualization

The Living Environments Laboratory (LEL) seeks out collaborators from across the UW-Madison who share an affinity for incorporating 3D design, visualization, and virtual reality environments into research. Their Spaces, Equipment, and Technology facilitate this type of visualization.

Wisconsin Public Television (WPT) Production Services from Wisconsin Public Television helps visualize data and communicate research to both general and specialized audiences through 3-D modelling and animation, illustration and graphic design.

Custom Software and Training

Each of the resources that help you create custom software, listed on the right for convenient access, could be useful in creating scripts and tools to analyze and visualize your data. Most of the resources who help accumulate data can also offer guidance on how to analyze it.

Resource Links

CALS Statistical Consulting Facility
Assists in the statistical aspects of research projects including, but not limited to, project development, grant writing, experimental design, data analyses, interpretation of results, and writing of reports.
www.cals.wisc.edu/calslab/stat…statconsulting@cals.wisc.edu608-263-4946
Directory of Resources for Researchers
A searchable compilation of UW-Madison Research Core equipment, resources, and services for researchers within the biological sciences, physical sciences, social sciences, arts and humanities. This service is maintained by the Office of Campus Research Cores.
resources.research.wisc.edu/
DoIT Software Training for Students (STS)
A range of free technology training and project support options for registered UW-Madison students. Faculty and staff can also take advantage of STS by coordinating custom technology workshops for their student groups.
sts.doit.wisc.edu/index.aspx
ICTR Biomedical Informatics (ICTR BMI)
Select Audience: ICTR Members (free membership) and Carbone Cancer Center
Provides investigators informatics support in the field of bioinformatics and clinical/health research. Assists ICTR investigators during project conceptualization, grant submission, and deployment of secure data storage and processing methods. Housed at the UW and at Marshfield Clinic Research Foundation, ICTR BMI can assist you with collaborations, consultations, operations, and research and development for your clinical and translational research studies.
ictr.wisc.edu/BMIbmi-ictr@hslc.wisc.edu
lynda.com
A full library of self-study software tutorials available anytime, anywhere. Available to UW-Madison Faculty, Staff, and Students at no cost.
go.wisc.edu/lynda
QDA Tools at MERIT
Research consulting, workshops, and instructional support focused on the use of Qualitative Data Analysis tools. Provided by the Media, Education Resources & Information Technology (MERIT) Library, they also support researchers in the area of data preparation for qualitative analysis.
website.education.wisc.edu/qda…
Research Data Services (RDS)
Provides data management plan help, consultations, training and education, and referrals free to UW-Madison faculty, researchers, staff, and graduate students. RDS can help draft a plan to meet NSF and other requirements, review your plans, data workflows, and processes to suggest improvements, or consult on data management.
researchdata.wisc.edu
Social Science Computing Cooperative (SSCC)
Select Audience: Training available upon registration, additional services available by becoming a member of the Cooperative.
Supports researchers at UW-Madison who use statistical analysis in their work. They provide a complete research computing environment focused on statistics plus the expert help you need to use it. This includes statistical consultants, training, servers, and data storage.
www.ssc.wisc.eduhelpdesk@ssc.wisc.edu(608) 262-9917
Software Carpentry
A volunteer organization whose goal is to make scientists more productive, and their work more reliable, by teaching them basic computing skills. Founded in 1998, it runs short, intensive workshops that cover program design, version control, testing, and task automation.
software-carpentry.org
Wisconsin Public Television Production Services (WPT)
Creates digital media to visualize complex processes, data, and/or abstract concepts to target both general and specialized audiences. Services range from 3-D modeling and animation to documentation and script writing to file transfer and DVD/Blu-Ray authoring.
wpt.org/production_services/ma…laurie.gorman@wpt.org(608) 263-4106
OMICtools
Provides a repository of information on over 11,000 software tools and packages useful for OMICS analysis. OMICtools is designed to help experimental researchers find appropriate tools for their needs; help developers stay up to date and avoid redundancy; help funding agencies to ensure that the submitted projects are high value-added.
omictools.com

Report Progress

Throughout the duration of your grant, your funding agency will require you to periodically report your findings and financial progress.

Projects through UW-Madison

You will work with your Grant Administrator and RSP (Research and Sponsored Programs) to report spending, grant modifications, and other finance related items throughout the course of the grant. RSP offers various websites and tools to assist you.

  • Financial Reporting: All financial reports at UW-Madison are provided by RSP. PIs (Principle Investigators) are given automatic access to WISDM (Wisconsin Data Mart for PeopleSoft Financials) once they have a funded project through UW-Madison, and should use this resource to monitor expenditures and balances. RSP will notify you if they require supplemental materials or information to complete financial reports, but PIs and adminstrators should never submit financial reports of any kind directly to sponsors. WISDM provides training, tools, and financial reporting and can be used for submitting monthly and fund-department reports.
  • Effort Reporting: Proper effort reporting throughout the research process is essential to ensure:
    • Salaries charged to sponsored projects are reasonable in relation to the work performed
    • Faculty and staff have met their commitments to sponsored projects

    The effort of each person paid on a research project must be certified through ECRT; some individuals will use the ECRT (the Effort Reporting Tool) to certify their own effort, while others must be certified by the PI. Online training for effort reporting is available through the CITI (Collaborative Institutional Training Initiative) Portal.

  • No Cost Extensions: If at any point you realize that you need to file a no cost extension, submit the form in WISPER with your Grant Administrator.

The Office of the Vice Chancellor for Research and Education (VCRGE) provides the PI Portal, a dashboard and on-ramp for all research administration and compliance.

Federal Grants

All federal grants now follow the Research Performance Progress Report (RPPR).

Note: Although Fastlane can no longer be used to submit progress reports through the National Science Foundation (NSF), PIs can still use Fastlane to communicate with the NSF throughout the course of the project.

Writing Assistance for Students

The University of Wisconsin-Madison’s Writing Center offers individual help, workshops, and online resources for all students including graduate and professional students. Individual help can be specifically tailored to ensure clear communication and reporting of findings.

Resource Links

Collaborative Institutional Training Initiative Portal (CITI)
Provides online training classes and certifications for IRB and Effort Reporting including:
  • The Basics of Effort Reporting
  • Human Subjects Protection
  • Good Clinical Practice
  • Stem Cell Online Training
  • IRB Member Training

my.gradsch.wisc.edu/citi/index…
Effort Reporting Tool (ECRT)
The means of providing assurance to sponsors that salaries charged to sponsored projects are reasonable in relation to the work performed, and faculty and staff have met their commitments to sponsored projects.
www.rsp.wisc.edu/effort/index….
FastLane
An interactive real-time system used to conduct NSF business over the Internet.
www.fastlane.nsf.gov
PI Portal
Select Audience: Principal Investigators and people with delegated viewing rights
A dashboard of your personalized research administration, compliance, and training information. The PI Portal also provides an on-ramp to necessary electronic tools with direct links to your records and a quick reference guide with essential information about key topics.
research.wisc.edu/researchers/…piportal@research.wisc.edu
Research and Sponsored Programs (RSP)
Promotes and facilitates the research, education, and outreach missions of the University of Wisconsin-Madison by supporting and administering extramurally sponsored programs.
www.rsp.wisc.edu
Writing Center
Helps undergraduate, graduate, and professional students in all disciplines become more effective, more confident writers. They offer individual help, workshops, and online resources.
www.writing.wisc.edu
Wisconsin Data Mart (WISDM)
Web based reporting system created by DoIT for all UW campuses to contain financial data from Legacy, HRS, GL, AP/PO, and SFS. Reports can be viewed online, in PDF, or downloaded to Excel.
login.wisc.edu/idp/profile/SAM…
WISconsin Proposal Electronic Routing System (WISPER)
Assists in routing, approval, and negotiation of applications and agreements related to extramural funding on the UW campus. WISPER provides the data necessary to record information sufficient for internal tracking and reporting purposes and facilitates the Generation of Awards in the new PeopleSoft Grants system.
www.rsp.wisc.edu/WISPER/index….

Accumulate Data

Process Raw Data

Visualize & Analyze Data

Report Progress