Preserve Data

Once the research is completed, how will the project data and findings be stored for future use?  What qualities will make it easily found and understood by an outside audience?

UW Libraries

The UW-Madison Libraries are committed to the discovery, access, and long-term preservation of its own collections, and of the intellectual output of the University. To that end, the Libraries offer the research community a number of services related to digital curation and preservation:

  • The UW Digital Collections, curated by library staff, contains nearly three million digital objects of all kinds: research and instructional images, digitized books, archival materials, audio and video.
  • MINDS@UW, a community-curated repository for working papers, offprints, theses, some data sets and similar materials.
  • Library staff, both departmental liaisons and Digital Collections staff, are available to consult with researchers on topics relating to data curation and management, discovery, and access.

The Libraries are also collaborating with the UW-Madison Office of the CIO to design and pilot a campus-scaled digital preservation infrastructure. This service, and the libraries’ own preservation repositories, will eventually be aligned with the Digital Preservation Network (DPN).

For more information, please contact Peter Gorman (peter.gorman@wisc.edu / 265-5291) or Cameron Cook (cccook3@wisc.edu).

Resource Links

CIO and Vice Provost of Information Technology (CIO)
Digital Preservation Network (DPN)
MINDS@UW
Research Data Services (RDS)
School of Library and Information Studies Library (SLIS Library)
University of Wisconsin Digital Collections (UWDC)
UW-Madison Library

Document & Disseminate Findings

Which repositories or publications will make your data the most accessible to other researchers? Do you need to establish new avenues of dissemination? Who can help you publicize your findings? How will you record your publications?

Before You Begin

Your discovery of any new process, composition or device, or an improvement to an existing process, composition or device, may be an invention. University policy and federal statutes require all UW–Madison faculty, staff and students to disclose it to the Wisconsin Alumni Research Foundation (WARF), regardless of the monies that funded the research. All Morgridge Institute researchers also must disclose to WARF. The best time to submit an invention is before any public disclosure.

The Federal Agency Public Access Compliance Guide can be used to make sure that you are following the correct policies when providing public access to publications that result from federally funded research. The Public Access Team is available to answer questions, and to offer consultations and presentations.

Researcher Identity

Researcher profiles and IDs can help you differentiate your work from other authors with similar names and make it easier for others to locate your work online. Establishing a unique researcher identity is an important step to improving your research impact. There are a variety of options for creating a unique identity. ORCID and ResearcherID are two more highly used tools that can create a unique identifier for an author. You can link your account in these tools to each other, as well as to other researcher profiling platforms like Google Scholar, ResearchGate, or Academia.edu for greater impact.

Citation Managers

Citation managers allow researchers to collect and organize bibliographic citations and PDFs, share references with collaborators, and properly cite references in various academic styles. The UW-Madison Libraries support the following citation managers: EndNote, Mendeley, Zotero, and Papers. While it’s usually best to use the same tool as your collaborators or research group, Wikipedia has a comparison chart to help you make an informed choice. All citation managers can connect to the library catalog and databases, so you can easily save references and keep track of your own publications. If you need assistance with any of these tools, you can contact one of the citation manager campus consultants.

Video, Marketing, and Design

University Marketing (UMark) maintains an online collection of downloadable UW logos and graphics to include in websites and data dissemination. They also provide a variety of services to assist with sharing information:

  • Branding
  • Graphic Design and Illustration
  • PowerPoint presentations
  • Copy writing and editing
  • Planning and directing photo shoots
  • Trade show displays


University Communications provides a large Campus Photo Library that may be useful for creating posters or other dissemination content.

Wisconsin Public Television (WPT) Production Services from Wisconsin Public Television assists reporting efforts through digital media. Research findings can be shared with large audiences through field and studio video production, lecture and presentation recording, video editing, file transfer and DVD/Blu-Ray authoring as well as ADA-compliant closed-captioning services.

Data Repositories

Research Data Services (RDS) offers consultations on how to identify appropriate data repositories and adhere to publication requirements. They help make your data citable, open, and publicly accessible.

Writing Assistance for Students

The University of Wisconsin-Madison’s Writing Center offers individual help, workshops, and online resources for all students including graduate and professional students. Individual help can be specifically tailored to seminar papers, revising for publication, poster presentations, and conference presentations.

Resources for ICTR Members

The Community-Academic Partnerships (CAP) Core of Institute for Clinical and Translational Research provides researchers with information about community partnerships for accumulating data and disseminating results.

Resource Links

Federal Agency Public Access Compliance Guide
Overleaf
Research Data Services (RDS)
University Marketing (UMark)
UW-Madison Library
Writing Center
Wikipedia Software Comparison Charts
Wisconsin Alumni Research Foundation (WARF)
Wisconsin Public Television Production Services (WPT)

Perform Outreach

Not only is outreach a core requirement of many grants, it is an essential part of all research at UW-Madison through the Wisconsin Idea. The Wisconsin Idea, the principle that the university should improve people’s lives beyond the classroom and that the boundaries of the university are the boundaries of the state, encompasses research and outreach and has been a model for other universities around the nation.

Outreach Assistance

For assistance creating accessible, engaging, and appropriate materials for diverse audiences, contact the Wisconsin Network for Research Support (WINRS). They provide real-life feedback on materials to help you communicate clearly with your target populations.

Through a partnership with the Morgridge Institute and the Wisconsin Alumni Research Foundation (WARF), Discovery Outreach Programs range from hands-on programs for school children to a four-day statewide science festival that showcases UW-Madison people and ideas. They can work with you to develop curriculum for your materials for various audiences. To contact the Outreach team, email outreach@discovery.wisc.edu.

Wisconsin Public Television (WPT) Production Services from Wisconsin Public Television assists outreach, community engagement, and reporting efforts through digital media. Research findings can be shared with both general and specialized audiences through field and studio video production, lecture and presentation recording, video editing, file transfer and DVD/Blu-Ray authoring as well as ADA-compliant closed-captioning services.

Equipment Rentals

Laptops, 4G modems, and projector equipment can be rented through DoIT Computer Rental for many purposes including conferences and training. The College Library maintains the list of Equipment Elsewhere. Laptops and A/V equipment can also be rented through the Town Center if you’re holding an event in the Discovery Building.

Resources for ICTR Members

The Community-Academic Partnerships (CAP) Core of Institute for Clinical and Translational Research provides researchers with information about community partnerships for accumulating data and disseminating results.

Resource Links

Discovery Outreach
Discovery to Product (D2P)
DoIT Computer Rental
Institute for Clinical and Translational Research (ICTR)
Town Center
Wisconsin Network for Research Support (WINRS)
Wisconsin Public Television Production Services (WPT)

Closeout

The final stage of a research project is the programmatic and financial “closeout” of the award.  Research & Sponsored Programs (RSP), divisions, departments, and PIs work together to verify that all requirements and conditions have been met, and ensure that all funds are disbursed.

The Office of the Vice Chancellor for Research and Education (VCRGE) provides the PI Portal, a dashboard and on-ramp for all research administration and compliance.

Grant Closeout

RSP completes all financial reporting and ensures that the grant was used for its intended manner and this results in the closing of the grant. Programmatic reporting and deliverables are the responsibility of the Principal Investigator (PI). RSP may require additional documentation or forms be provided by the PI in order to meet sponsor requirements.

60 days prior to the expiration of a grant, PIs receive an email reminder from RSP. If there are outstanding research aims or administrative tasks, you may be able to request a no cost extension with the assistance of your grant administrator. WISDM allows you to verify that financial transactions are in order and that there are no discrepancies with the grant budget or terms and conditions. If any expenses have been charged to the grant in error, a salary or non-salary cost transfer can be initiated to remove those expenses through your department’s accountant.

RSP will generally draft a final financial report and forward to the PI and grant administrator with any questions or expenses requiring clarification. Once the PI and administrator have confirmed the report, answered any questions, and provided any documentation required by the sponsor, RSP will submit the report along with a final invoice.

The PI must submit the final technical/progress report, along with any related documentation, such as invention statements. Although this is generally done directly by the PI, you may ask your grant administrator for advice or assistance.

Project Closeout

At the completion of any project, some researchers find value in performing a post-mortem evaluation to analyze which aspects of a project were successful or unsuccessful. These quantitative and/or qualitative evaluations can be useful for determining potential process improvements.

Resource Links

Effort Reporting Tool (ECRT)
FastLane
PI Portal
Research and Sponsored Programs (RSP)
Wisconsin Data Mart (WISDM)
WISconsin Proposal Electronic Routing System (WISPER)

Preserve Data

Document & Disseminate Findings

Perform Outreach

Closeout