Preserve Data

Once the research is completed, how will the project data and findings be stored for future use?  What qualities will make it easily found and understood by an outside audience?

UW Libraries

The UW-Madison Libraries are committed to the discovery, access, and long-term preservation of its own collections, and of the intellectual output of the University. To that end, the Libraries offer the research community a number of services related to digital curation and preservation:

  • The UW Digital Collections, curated by library staff, contains nearly three million digital objects of all kinds: research and instructional images, digitized books, archival materials, audio and video.
  • MINDS@UW, a community-curated repository for working papers, offprints, theses, some data sets and similar materials.
  • Library staff, both departmental liaisons and Digital Collections staff, are available to consult with researchers on topics relating to data curation and management, discovery, and access.

The Libraries are also collaborating with the UW-Madison Office of the CIO to design and pilot a campus-scaled digital preservation infrastructure. This service, and the libraries’ own preservation repositories, will eventually be aligned with the Digital Preservation Network (DPN).

For more information, please contact Peter Gorman (peter.gorman@wisc.edu / 265-5291) or Cameron Cook (cccook3@wisc.edu).

Resource Links

CIO and Vice Provost of Information Technology (CIO)
Actively engaged in bringing the IT resources of this campus together to achieve service excellence. The CIO Office is working to define shared priorities, align resources to support them, foster a culture of both collaboration and communication within the IT community, and deliver IT services that help us deliver on the Wisconsin Idea. Their web resources include campus IT policy guides as well as security training and guides. The CIO Office has several initiatives to improve the campus research computing infrastructure.
it.wisc.edu/about/office-of-th…608-262-5381
Digital Preservation Network (DPN)
Formed to ensure that the complete scholarly record is preserved for future generations. DPN uses a federated approach to preservation. The higher education community has created many digital repositories to provide long-term preservation and access.
www.dpn.org
MINDS@UW
Designed to gather, distribute, and preserve digital materials related to the University of Wisconsin’s research and instructional mission. Content, which is deposited directly by UW faculty and staff, may include research papers and reports, pre-prints and post-prints, conference papers and presentations, and more.
minds.wisconsin.edu
Research Data Services (RDS)
Provides data management plan help, consultations, training and education, and referrals free to UW-Madison faculty, researchers, staff, and graduate students. RDS can help draft a plan to meet NSF and other requirements, review your plans, data workflows, and processes to suggest improvements, or consult on data management.
researchdata.wisc.edu
School of Library and Information Studies Library (SLIS Library)
Provides an environment in which the students of the School of Library and Information Studies will have opportunities to practice the theory learned through coursework. At the same time, it will maintain the traditional library functions of collecting, preserving and providing access to information in the field of library and information studies.
www.library.wisc.edu/slis/
University of Wisconsin Digital Collections (UWDC)
Works collaboratively with UW System faculty, staff, and librarians to create and provide access to digital resources that support the teaching and research needs of the UW community and provides access to rare or fragile items of broad research value. Resources within the collections are free and publicly accessible online.
uwdc.library.wisc.edu
UW-Madison Library
Committed to the discovery, access, and long-term preservation of its own collections, and of the intellectual output of the University. Campus libraries offer a variety of services for researchers, including discipline-specific reference, citation management, and copyright assistance. Memorial Library is also home to the Grants Information Collection (GIC), a collection of print and electronic materials relating to grants, philanthropy, and charitable giving.
www.library.wisc.edu

Document & Disseminate Findings

Which repositories or publications will make your data the most accessible to other researchers? Do you need to establish new avenues of dissemination? Who can help you publicize your findings? How will you record your publications?

Before You Begin

Your discovery of any new process, composition or device, or an improvement to an existing process, composition or device, may be an invention. University policy and federal statutes require all UW–Madison faculty, staff and students to disclose it to the Wisconsin Alumni Research Foundation (WARF), regardless of the monies that funded the research. All Morgridge Institute researchers also must disclose to WARF. The best time to submit an invention is before any public disclosure.

The Federal Agency Public Access Compliance Guide can be used to make sure that you are following the correct policies when providing public access to publications that result from federally funded research. The Public Access Team is available to answer questions, and to offer consultations and presentations.

Researcher Identity

Researcher profiles and IDs can help you differentiate your work from other authors with similar names and make it easier for others to locate your work online. Establishing a unique researcher identity is an important step to improving your research impact. There are a variety of options for creating a unique identity. ORCID and ResearcherID are two more highly used tools that can create a unique identifier for an author. You can link your account in these tools to each other, as well as to other researcher profiling platforms like Google Scholar, ResearchGate, or Academia.edu for greater impact.

Citation Managers

Citation managers allow researchers to collect and organize bibliographic citations and PDFs, share references with collaborators, and properly cite references in various academic styles. The UW-Madison Libraries support the following citation managers: EndNote, Mendeley, Zotero, and Papers. While it’s usually best to use the same tool as your collaborators or research group, Wikipedia has a comparison chart to help you make an informed choice. All citation managers can connect to the library catalog and databases, so you can easily save references and keep track of your own publications. If you need assistance with any of these tools, you can contact one of the citation manager campus consultants.

Video, Marketing, and Design

University Marketing (UMark) maintains an online collection of downloadable UW logos and graphics to include in websites and data dissemination. They also provide a variety of services to assist with sharing information:

  • Branding
  • Graphic Design and Illustration
  • PowerPoint presentations
  • Copy writing and editing
  • Planning and directing photo shoots
  • Trade show displays


University Communications provides a large Campus Photo Library that may be useful for creating posters or other dissemination content.

Wisconsin Public Television (WPT) Production Services from Wisconsin Public Television assists reporting efforts through digital media. Research findings can be shared with large audiences through field and studio video production, lecture and presentation recording, video editing, file transfer and DVD/Blu-Ray authoring as well as ADA-compliant closed-captioning services.

Data Repositories

Research Data Services (RDS) offers consultations on how to identify appropriate data repositories and adhere to publication requirements. They help make your data citable, open, and publicly accessible.

Writing Assistance for Students

The University of Wisconsin-Madison’s Writing Center offers individual help, workshops, and online resources for all students including graduate and professional students. Individual help can be specifically tailored to seminar papers, revising for publication, poster presentations, and conference presentations.

Resources for ICTR Members

The Community-Academic Partnerships (CAP) Core of Institute for Clinical and Translational Research provides researchers with information about community partnerships for accumulating data and disseminating results.

Resource Links

Federal Agency Public Access Compliance Guide
Helps researchers understand the legal requirements for research publication and data access. The research guide covers implementation timelines, compliance monitoring, and publication & data repository information for agencies with active policies and plans.
researchguides.ebling.library….(608) 262-2020
Overleaf
Collaborative writing and publishing system designed to make the whole process of writing, editing and producing scientific papers much quicker for both authors and publishers. It features online collaborative rich text editing, integrated, streamlined publishing, and editorial and peer review in the cloud.
www.overleaf.com
Research Data Services (RDS)
Provides data management plan help, consultations, training and education, and referrals free to UW-Madison faculty, researchers, staff, and graduate students. RDS can help draft a plan to meet NSF and other requirements, review your plans, data workflows, and processes to suggest improvements, or consult on data management.
researchdata.wisc.edu
University Marketing (UMark)
Provides everything from print design and branding to PowerPoint and social media while working to reflect the uniqueness of each department. Available to all schools, departments, and programs within UW-Madison.
umark.wisc.educontact@umark.wisc.edu608-262-0948
UW-Madison Library
Committed to the discovery, access, and long-term preservation of its own collections, and of the intellectual output of the University. Campus libraries offer a variety of services for researchers, including discipline-specific reference, citation management, and copyright assistance. Memorial Library is also home to the Grants Information Collection (GIC), a collection of print and electronic materials relating to grants, philanthropy, and charitable giving.
www.library.wisc.edu
Writing Center
Helps undergraduate, graduate, and professional students in all disciplines become more effective, more confident writers. They offer individual help, workshops, and online resources.
www.writing.wisc.edu
Wikipedia Software Comparison Charts
Comprehensive comparison lists for approximately 200 software types (e.g. Version Control Software, Web Conferencing, Backup Software, and Office Suites)
en.wikipedia.org/wiki/Category…
Wisconsin Alumni Research Foundation (WARF)
The private, nonprofit patent and licensing organization for the University of Wisconsin–Madison. WARF’s mission is to support, aid and encourage UW–Madison research by protecting its discoveries and licensing them to commercial partners for beneficial use in the real world.
www.warf.org
Wisconsin Public Television Production Services (WPT)
Creates digital media to visualize complex processes, data, and/or abstract concepts to target both general and specialized audiences. Services range from 3-D modeling and animation to documentation and script writing to file transfer and DVD/Blu-Ray authoring.
wpt.org/production_services/ma…laurie.gorman@wpt.org(608) 263-4106

Perform Outreach

Not only is outreach a core requirement of many grants, it is an essential part of all research at UW-Madison through the Wisconsin Idea. The Wisconsin Idea, the principle that the university should improve people’s lives beyond the classroom and that the boundaries of the university are the boundaries of the state, encompasses research and outreach and has been a model for other universities around the nation.

Outreach Assistance

For assistance creating accessible, engaging, and appropriate materials for diverse audiences, contact the Wisconsin Network for Research Support (WINRS). They provide real-life feedback on materials to help you communicate clearly with your target populations.

Through a partnership with the Morgridge Institute and the Wisconsin Alumni Research Foundation (WARF), Discovery Outreach Programs range from hands-on programs for school children to a four-day statewide science festival that showcases UW-Madison people and ideas. They can work with you to develop curriculum for your materials for various audiences. To contact the Outreach team, email outreach@discovery.wisc.edu.

Wisconsin Public Television (WPT) Production Services from Wisconsin Public Television assists outreach, community engagement, and reporting efforts through digital media. Research findings can be shared with both general and specialized audiences through field and studio video production, lecture and presentation recording, video editing, file transfer and DVD/Blu-Ray authoring as well as ADA-compliant closed-captioning services.

Equipment Rentals

Laptops, 4G modems, and projector equipment can be rented through DoIT Computer Rental for many purposes including conferences and training. The College Library maintains the list of Equipment Elsewhere. Laptops and A/V equipment can also be rented through the Town Center if you’re holding an event in the Discovery Building.

Resources for ICTR Members

The Community-Academic Partnerships (CAP) Core of Institute for Clinical and Translational Research provides researchers with information about community partnerships for accumulating data and disseminating results.

Resource Links

Discovery Outreach
Offers hundreds of opportunities annually for people to experience the vibrancy of UW-Madison science. Through a partnership with the Morgridge Institute and the Wisconsin Alumni Research Foundation (WARF), these programs range from hands-on programs for school children to a four-day statewide science festival that showcases UW-Madison people and ideas.
morgridge.org/outreach/
Discovery to Product (D2P)
Provides services such as Lean Startup, mentorship, strategy and team building, and funding. The initiative is intended to provide UW-Madison faculty, staff, and students with access to resources to help transform ideas and discoveries into products and companies.
d2p.wisc.edu(608) 890-0860
DoIT Computer Rental
Offers laptop, 4G modem, and projector equipment rentals on a daily, weekly, monthly or semester basis to UW-Madison faculty, staff, departments and students. A valid UW-Madison ID is required.
it.wisc.edu/services/rentalsrentals@doit.wisc.edu
Institute for Clinical and Translational Research (ICTR)
Select Audience: ICTR Members (free membership) primarily from Schools of Medicine and Public Health, Nursing, Veterinary Medicine, Pharmacy, and the College of Engineering
Part of a national consortium of research institutes with the common goal of accelerating discoveries toward better health. Members have access to resources such as biostatistics and biomedical informatics consultations, scientific editing, and community engagement and research services, as well as to the Clinical Research Unit at UW Hospital and Clinics (UWHC) and to discounted laboratory and imaging services. ICTR also provides the data management resources REDCap and OnCore. Contact ICTR Client Services Staff for more information on their services.
ictr.wisc.eduinfo@ictr.wisc.edu
Town Center
Welcomes campus and community members for events that celebrate science and creativity. More structured outreach programs and workshops offer participants the opportunity to connect with various scientific topics. The main floor offers distinct spaces to meet different needs and may be divided to welcome groups of various sizes. View the Application Form.
discovery.wisc.edu/town-center…
Wisconsin Network for Research Support (WINRS)
Provides tailored consultation services on how to effectively engage patient and community stakeholders in research and outreach programming. Services include Community Advisors on Research Design and Strategies (CARDS)®, and tailored training programs for community/patient advisory groups among others.
winrs.son.wisc.eduwinrs@son.wisc.edu608-262-9532
Wisconsin Public Television Production Services (WPT)
Creates digital media to visualize complex processes, data, and/or abstract concepts to target both general and specialized audiences. Services range from 3-D modeling and animation to documentation and script writing to file transfer and DVD/Blu-Ray authoring.
wpt.org/production_services/ma…laurie.gorman@wpt.org(608) 263-4106

Closeout

The final stage of a research project is the programmatic and financial “closeout” of the award.  Research & Sponsored Programs (RSP), divisions, departments, and PIs work together to verify that all requirements and conditions have been met, and ensure that all funds are disbursed.

The Office of the Vice Chancellor for Research and Education (VCRGE) provides the PI Portal, a dashboard and on-ramp for all research administration and compliance.

Grant Closeout

RSP completes all financial reporting and ensures that the grant was used for its intended manner and this results in the closing of the grant. Programmatic reporting and deliverables are the responsibility of the Principal Investigator (PI). RSP may require additional documentation or forms be provided by the PI in order to meet sponsor requirements.

60 days prior to the expiration of a grant, PIs receive an email reminder from RSP. If there are outstanding research aims or administrative tasks, you may be able to request a no cost extension with the assistance of your grant administrator. WISDM allows you to verify that financial transactions are in order and that there are no discrepancies with the grant budget or terms and conditions. If any expenses have been charged to the grant in error, a salary or non-salary cost transfer can be initiated to remove those expenses through your department’s accountant.

RSP will generally draft a final financial report and forward to the PI and grant administrator with any questions or expenses requiring clarification. Once the PI and administrator have confirmed the report, answered any questions, and provided any documentation required by the sponsor, RSP will submit the report along with a final invoice.

The PI must submit the final technical/progress report, along with any related documentation, such as invention statements. Although this is generally done directly by the PI, you may ask your grant administrator for advice or assistance.

Project Closeout

At the completion of any project, some researchers find value in performing a post-mortem evaluation to analyze which aspects of a project were successful or unsuccessful. These quantitative and/or qualitative evaluations can be useful for determining potential process improvements.

Resource Links

Effort Reporting Tool (ECRT)
The means of providing assurance to sponsors that salaries charged to sponsored projects are reasonable in relation to the work performed, and faculty and staff have met their commitments to sponsored projects.
www.rsp.wisc.edu/effort/index….
FastLane
An interactive real-time system used to conduct NSF business over the Internet.
www.fastlane.nsf.gov
PI Portal
Select Audience: Principal Investigators and people with delegated viewing rights
A dashboard of your personalized research administration, compliance, and training information. The PI Portal also provides an on-ramp to necessary electronic tools with direct links to your records and a quick reference guide with essential information about key topics.
research.wisc.edu/researchers/…piportal@research.wisc.edu
Research and Sponsored Programs (RSP)
Promotes and facilitates the research, education, and outreach missions of the University of Wisconsin-Madison by supporting and administering extramurally sponsored programs.
www.rsp.wisc.edu
Wisconsin Data Mart (WISDM)
Web based reporting system created by DoIT for all UW campuses to contain financial data from Legacy, HRS, GL, AP/PO, and SFS. Reports can be viewed online, in PDF, or downloaded to Excel.
login.wisc.edu/idp/profile/SAM…
WISconsin Proposal Electronic Routing System (WISPER)
Assists in routing, approval, and negotiation of applications and agreements related to extramural funding on the UW campus. WISPER provides the data necessary to record information sufficient for internal tracking and reporting purposes and facilitates the Generation of Awards in the new PeopleSoft Grants system.
www.rsp.wisc.edu/WISPER/index….

Preserve Data

Document & Disseminate Findings

Perform Outreach

Closeout